We are the only purpose built Badminton hall in Kent
to book a court telephone 01634 572 187 (after 1pm)
email mbabadminton@btconnect.com
Courts for HIRE!
Medway Badminton Association
 

2.    

Medway Badminton Association ltd

        35th  Annual General Meeting  17thJuly 2018     Draft Minutes 

       Apologies for absence; Ros Reeder; Maureen Stephenson; Rachel Cambell; Vance Young

 

1.    To receive the minutes of the meeting of 11thJuly 2017.         

                                                                                          Proposed Robin Wells

                                                                                                Seconded Neil Brackstone        Agreed

 
 
 
To receive and consider the Annual Report and accounts for the year ended 30thApril 2018

Accounts presented by Hilary, page 10 of the accounts shows income which includes the following; 3 ladies sessions per week bringing in £100 per week, the juniors bringing in £10,580 over the year – an increase of £5000, and the pay/play on Friday evenings bringing in £100 per week. The court fees the same as the previous year and members fees are up by approximately £750. The accounts show a surplus of approximately £5,000pa. have negotiated a better price with BT; Ground rent has risen substantially and the business rate relief has been decreased by 50-0/0.                             

Proposed    Richard Wall                                                                                                                                                   

Seconded Robin Wells         Agreed 

 

3.     Financial report, a report on the accounts by a firm of accountants but not an audit.    As  the Agenda item. 

                                                                                             Proposed Hilary Athawes

                                                                                              Seconded Paul Stephenson    agreed

 

   

Medway Badminton Association ltd

       35th  Annual General Meeting  17thJuly 2018     Draft Minutes 

       Apologies for absence; Ros Reeder; Maureen Stephenson; Rachel Cambell; Vance Young

 

1.    To receive the minutes of the meeting of 11thJuly 2017.         

                                                                                          Proposed Robin Wells

                                                                                                Seconded Neil Brackstone        Agreed

 

2.    To receive and consider the Annual Report and accounts for the year ended 30thApril 2018

(copy attached)

Accounts presented by Hilary, page 10 of the accounts shows income which includes the following; 3 ladies sessions per week bringing in £100 per week, the juniors bringing in £10,580 over the year – an increase of £5000, and the pay/play on Friday evenings bringing in £100 per week. The court fees the same as the previous year and members fees are up by approximately £750. The accounts show a surplus of approximately £5,000pa. have negotiated a better price with BT; Ground rent has risen substantially and the business rate relief has been decreased by 50%.                             

                                                                                             Proposed    Richard Wall                                                                                                                                                   

                                                                                             Seconded Robin Wells         Agreed 

 

3.     Financial report, a report on the accounts by a firm of accountants but not an audit.    As  the Agenda item. 

                                                                                             Proposed Hilary Athawes

                                                                                              Seconded Paul Stephenson    Agreed

 

4.       The Board proposes to appoint Woolmer and Kennedy as accountants for 2018/9 

                                                                                                 Proposed Hilary Athawes

                                                                                                 Seconded  Robin Wells        Agreed

 

5.     To set the Annual subscriptions.  Adult club members up by £1.50, junior members up by 50p, all other rates unchanged. There was a discussion regarding the difference between club membership and adult hall members (£7 and £18.50) this may be classed as a lack of equality, to be reconsidered by the new Board. If the Association changes status to a Charitable Trust then all articles/bye laws will have to be rewritten and membership rates may also have to change.                          

                                                                                                         Proposed Richard Wall

                                                                                 Seconded Robin Wells.        Agreed

 

6.    To elect the Board of Directors as published, the Chairman asked if there were any further volunteers from the floor as there were 4 spaces but none were forthcoming. 

                                                                                                         Proposed Robin Wells

                                                                                                         Seconded Richard Wall       Agreed

 

7.    The Board explained that work has commenced on the possible change from Company limited to charitable trust status, explaining some of the main benefits such as zero rating and opportunities to bid for different grants. Advice had already been sourced from both a legal and accounting point of view prior to this meeting and the Board felt this was the best way forward financially for MBA.   This would be reported to Company’s house and HMRC. The Chairman asked if any member present had knowledge of Charitable status but no one was able to comment, It is proposed to continue to gather all information and if/when necessary a Special General Meeting would be convened. Beth Brimblecombe mentioned that her firm, and maybe others, could then assist in refurbishments  as a team project – as this would be for a Charity. Richard Thomas also agreed this could be the case for his firm.

                                     

                                                                                                   Proposed    Beth Brimblecombe                                                                 

                                                                                                   Seconded Neil Brackstone    agreed

 

8.    Any Other Business. A discussion regarding GDPR and the possibility that it was being taken too far, Richard Wall suggested that MBA should ask all members for their BE number and their e-mail address.

Richard also commented on the Kent AGM, in particular the lack of members being contacted and attendance in the audience of 6 people and asked  that MBA should register a complaint with KBL for lack of notice of the AGM and that the AGM had not legally taken place. MOK stated notice of the AGM had been posted on Kent’s website for about two months, the complaint was that the notice was hidden and not on the front page. Members agreed this should be questioned with KBL. 

  The Chairman said we should be looking at the future financial security of MBA, We have new bar staff and have lost two experienced staff members in this current business year Notices regarding changing in the appropriate places, not in public. It was hoped to replace the floor in the ladies changing room and to freshen up other areas with new paint.

 The Chairman reminded all that the fixture meeting would be held on 8thAugust.    

         There being no further business the Chairman declared the meeting closed at 21.50.  

 

       


 
 
We keep an archive of the Chairman's Reports. You can find them from 2005/6 onwards in the Downloads of this website.

A Bit of History

Origins

The Medway Badminton Association was founded as an unincorporated voluntary organisation more than sixty years ago. Details of its actual formation have been lost over the course of time but it is believed that thoughts of forming the Association existed prior to World War II, only to be deferred pending cessation of hostilities. What is known is that the first Annual General Meeting was held in 1948. It commenced as an association of badminton clubs in the Medway Towns of Chatham, Gillingham and Rochester. Its purpose was to provide a representative structure for grass roots badminton and to foster competition between local clubs.

The Association's first formal event was to hold an annual 'inter club' tournament. In reality, it was more of a competition between prominent players from the few clubs that existed at the time.

One such player was the late Warwick Shute, whose name appears on numerous occasions from 1946/7 onwards as a cup winner. He played for Kent and went on to captain the England team. Up to his death, in 1996, he maintained a keen interest in the sport, not only as a highly skilled coach, but as President of the Association.

The Medway League

An inter club competition to be played throughout the Winter months emerged in the early 1950s. Initially intended to attract clubs based in the Medway towns it rapidly expanded to embrace clubs located in Gravesend, Maidstone and Sittingbourne. Venues for badminton matches ranged from single court church and village halls to drill halls and industrial premises with up to four courts.

Activity within the League peaked in the 1970s when entries were received from as far West as the Kent boundary with London and as far East as Margate. Today the league is of a more modest size but remains one of the larger ones in the county with 1 ladies, 3 mens, 3 mixed divisions and a small combination division. Usually 22 or more clubs are represented by about 50 teams.

Whilst the Medway League has been the backbone over many years of Association activity, other events such as weekend tournaments, the Rochester Cup Competition and a Summer League are promoted. A strong junior section with professional coaching has also been developed. The Medway Junior Club has received 'Badminton Premier Club' recognition from the B.A. of E.

Incorporation

The development of the Association in the 1970s with all its responsibilities, particularly with those related to the complexities of operating a new badminton facility in Castlemaine Hall, raised questions about forming a limited company. This was fully discussed with the Association's solicitors and the former trustees were consulted. Opinions obtained indicated that it could be advantageous and measures were taken to implement a proposal at the 35th Annual General Meeting of the unincorporated Association in July 1983.

The AGM approved a draft Memorandum and Articles of Association and, following further consultation with its solicitors, the Association was formally incorporated as a non-profit making company limited by guarantee on 23rd September 1983. This introduced a significant change. Hitherto the Associationwas an association of clubs. Now it became an association of individual members, and so it remains today.

Castlemaine Hall

The expansion of local badminton in the 1960s and early 1970s encouraged thoughts of finding a home for the Association. For many years administration had been spread between the homes of a few prominent members. The then Gillingham Borough Council was approached and a derelict factory site next to an open pit behind Castlemaine Avenue was offered. Although not exactly ideal, this was the only prospect available.

Plans were drawn up by an Association member and the search for funds began. They drifted in. The project was finally underpinned by grants from the Sports Council and the National Playing Fields Association and loans were received from the Borough Council, the County Badminton Association (KCBA), Kent Playing Fields Association, the Badminton Association of England (BA of E), the Ravensbourne Badminton Association and Whitbreads. Small donations and loans were also received from affiliated members.

Work commenced early in 1974 with much needed help from the Royal Engineers and a small army of enthusiastic members.

The four court Castlemaine Hall rapidly took shape and on completion was formally opened by the Mayor of Gillingham in September 1974.

It was an instant attraction. Several local clubs made it their headquarters and it became a venue for inter County matches, weekend tournaments, individual and group coaching, adult education and local schools without facilities of their own. Growing confidence in the success of the project led to the initial 25 year ground lease being extended in 1979 to 99 years.

Although the hall was not built to the standards of today and constraints in its construction were necessary as a consequence of underfunding, its use has held up reasonably well. The recession of the late 1980's had an adverse impact and education related users disappeared. Even the clubs suffered a decline in membership and court use reduced. Nevertheless, interest from new users and participation in Local Authority initiatives helped recovery and court bookings stabilised.

At various times since construction thoughts have focused on extending the Hall to provide additional courts and generally to improve facilities. Nothing transpired as sources of funding always presented an insuperable problem. Moreover, site conditions hardly lend themselves to economic solutions.

By 1997 upgrading of the electrical system and playing hall lights could no longer be deferred. With the aid of some lottery money, a Kent County Council grant, some Association funding and a loan from the KCBA work was undertaken in the following year.

These measures enabled the Hall to continue to function but did not satisfy the urgent need for heating in the playing hall, an office and a meeting room. The lighting installed in 1998 soon proved unsatisfactory and difficult to maintain.

In 2003 the Community Club Development Programme administered by Sport England with assistance from the National Governing Bodies of Sport was launched. The Association immediately saw it as a source of possible funding. Castlemaine Hall met all the criteria for making an application and one was hastily submitted.

Enthusiastic support from the B.A. of E. and Kent Badminton Ltd. led to funding for a major project to refurbish the Hall. This not only embraced the needs stated earlier, but also included a new playing surface for the courts and lighting more suited to the game of badminton. The scheme completed in 2005 cost nearly £230,000 with the Association contributing approximately one-fifth.

Castlemaine Hall is now formally recognised by the B.A. of E. as a 'Performance and Development Centre' and has been identified for inclusion in a list of potential venues to serve as pre-games bases for overseas teams in the 2012 Olympic Games.

The Future

Castlemaine Hall has the benefit of a 99 year ground lease with 69 years remaining before termination or renewal. Badminton in North Kent therefore has an assured base. The future rests firmly in the continuing sound management of the Association and its ability to weather economic changes and fluctuations in badminton activity.

As a Performance and Development Centre the challenge is to optimise its use and to seek an appropriate balance between the various, and often conflicting, demands for court time. This is a healthy situation for the Association. However, it is observed that some areas of demand show signs of waning whilst others seek to grow. It remains unsatisfactory that thriving activities have to be constrained to satisfy the needs of others.

The Hall will continue as the principal venue for the operation of the Medway League and other competitive events. It is also expected to serve as a headquarters for local clubs. However, any decline in club activity may be seen as an opportunity for the Association to consider formalising its own senior club. The bones of this exist in terms of Association members, who do not belong to a local club or who regularly play independently of their clubs. What is lacking is a suitable structure to satisfy different needs. In this context it is important for the future of the game and for the Association that young players leaving the junior club have somewhere to go.

The allocation of court time at peak periods is likely to remain a problem for management. Whilst efforts will be made to maximise use during off-peaks, it is expected that the nature of the working week will determine the level of use. Significant gaps in usage are likely to continue weekday afternoons and some mornings. Now that more local schools enjoy their own facilities, educational use is a fading prospect.

The problem of peak time demands can be resolved, at least in part, by having more courts. The Hall has unused land to the rear and to one side. If sources of funding emerge again and the circumstances for further development are found to be acceptable, Hall extension could become a real prospect.

Derek G. Jackson, October 2008.
(Chairman 1980-2004)

Information relating to the Medway League, membership of the Association, the Medway Junior Club, resident clubs and other Association activities can be obtained from Castlemaine Hall by telephoning 01634 572187 or by e-mailing the association mbabadminton@btconnect.com

OPENING HOURS


Monday to Friday - 10:00 to 23:00
 
Saturday - 09:00 to 15:00
 
Sunday - 10:00 to 22:30 
 

CONTACT


Castlemaine Hall
100 Castlemaine Avenue
Gillingham
Kent
ME7 2QE
 
01634 572187
 
mbabadminton@btconnect.com 
 
There is currently no wheelchair access to this building.
Site Designed, Hosted and Marketed by BCTec
Admin